VGPM 1.76 is about protecting the work after the session ends: the signatures that make a note payer-ready, and the data that makes a goal defensible. This release lets each payer set its own supervising BCBA signature rules on ABA session notes, extends per-day charting to every goal type that supports it, and makes care teams and goal data more accurate without adding a step to anyone's day.
Supervising BCBA Signatures, Set Per Payer
For some payers, an ABA session note is not finished until a supervising BCBA has signed it. Missouri Medicaid is a common example. Until now there was no way to enforce that rule inside VGPM, which left supervisors chasing notes and billing staff hoping nothing came back at remittance. VGPM 1.76 makes the supervising BCBA signature a per-payer setting, so each payer's compliance requirement is built into the workflow instead of living in someone's head.
What's Included
- A per-payer ABA supervisor signature mode with three settings: Off, Auto, and Review (Off by default, so existing payers are unchanged)
- Auto mode applies the supervising BCBA's signature the moment an ABA session note is submitted, with no extra step for anyone
- Review mode creates a signature task for the supervising BCBA, so the note is signed deliberately when they complete it
- The supervisor signature renders on the exported session note PDF with name, credentials, timestamp, and signature image, falling back to a clean text signature when no image is on file
- The signer's name and title are captured at the moment of signing, so a signed document always matches the record even if the client's supervisor changes later
- Claim submission is never held up by a pending review, so billing keeps moving while oversight catches up
Why This Matters
A missing supervisor signature is the kind of small gap that becomes a denied claim or a failed audit months later, long after anyone remembers the session. Building each payer's rule into VGPM means the requirement is satisfied at submission, not reconstructed under pressure. For the practice owner, that is revenue protected before it is ever at risk. For the supervising BCBA, Review mode keeps clinical oversight intentional, while Auto mode removes a daily bottleneck for payers that simply need the name on file. Clean ABA session notes are also the foundation of clean claims, which is why this ties directly into billing in VGPM; if your practice wants outside experts running the full revenue cycle alongside the software, our RCM billing services team helps reduce ABA claim denials from inside the same workflows.
How to Enable
- Open the payer in your insurance settings.
- Set ABA supervisor signature mode to Auto or Review.
- Confirm each client has a supervising BCBA assigned on their ABA service level, since that is who VGPM signs as or assigns the task to.
Learn more: AI-Powered Session Notes.
Per-Day Charting for Every Goal Type
Some skills are measured by the day, not the session. VGPM 1.75 introduced Per Day charting for Boolean and Frequency goals so the graph could match how those skills are actually observed. VGPM 1.76 finishes the picture: Per Day charting now covers Percentage, Percent-Correct, and Duration goals too.
What's Included
- A Per Day charting option for Percentage, Percent-Correct, and Duration goals on both the goal template form and the client goal form
- Aggregation that fits each type: percentage and percent-correct average the day's responses, duration averages or accumulates the day's values
- Mastery criteria descriptions that read "per day" when Per Day is selected, so the standard is never ambiguous
- Manual day entries for these goal types, so a count from home or a school day lands on the chart even when there is no billed session
Why This Matters
When the unit of measurement matches how a skill shows up in a client's day, the graph becomes a faithful picture of progress instead of an artifact of when sessions happened to land on the calendar. For the BCBA reviewing a goal at the end of the week, that means fewer judgment calls about which session counts and more straightforward conversations with families and payers about whether the behavior is moving. Defensible ABA data collection is what protects an authorization renewal, and per-day charting now applies to far more of the goals a practice actually tracks.
How to Enable
- When creating a Percentage, Percent-Correct, or Duration goal, choose Per Day under the charting option.
- Charting mode is set at goal creation and cannot be changed afterward, so for a client you want to track per day, create or clone a new goal with Per Day selected.
Learn more: ABA data collection in VGPM.
Also in This Release
VGPM 1.76 includes a few smaller upgrades that quietly remove friction from everyday work.
Flexible Client Care Teams
Promoting an RBT to an admin or clinician permission role used to carry a hidden cost: they could no longer be added to a client's care team as a team member, only as a supervisor. VGPM 1.76 removes that trade-off. Any employee qualified for a service level can now be added as a team member regardless of permission role, so broader system access and accurate care teams no longer pull against each other. Supervisor assignment still requires the right clinical credentials, and the same person can hold different roles across different service levels.
Providers on Every Timeline Entry
Day-charted goals used to show "Provider: -" on days with no recorded data, even when a session clearly happened. Every timeline entry now shows the providers who were present that day, including zero-log days and manual entries, so the record reflects who was actually in the room.
Accurate Manual Goal Entries
Manually logged goal values now calculate exactly the way automatic entries do. A percentage entered by hand stays put instead of shifting by a point the next time other data on the goal changes, so manual and automatic data stay consistent on the chart.
Bug Fixes and Stability
VGPM 1.76 also includes performance improvements, system updates, and stability fixes across the platform, including steadier claim updates from the clearinghouse.
VGPM is the all-in-one ABA practice management platform built for streamlined operations: billing-optimized, automation-first, and simple enough for teams to learn in hours, at a flat rate per staff per month. This release puts more of the proof behind clinical care, the signatures and the data alike, on solid and defensible ground.
