Calendar & Scheduling
Central scheduling hub for therapy sessions, evaluations, meetings, and time-off requests.
- Multi-day recurring patterns
- Authorization-aware scheduling
- Real-time availability
The Complete ABA Practice Toolkit
Every Feature Built to Protect Your Practice
From scheduling to billing, documentation to compliance, VGPM unifies every tool ABA practices need into one integrated operating system.
Clinical Features
Tools That Support the Therapy Session
Everything your clinical team needs to deliver care, document progress, and track outcomes—designed for the realities of ABA therapy.
Session Notes
The Therapist-Friendly Notes Engine: the only ABA software where AI suggests every field for review, so notes finish in-session, not after hours.
- Per-field Accept and Reject AI suggestions
- Per-billing-code custom forms with 10 field types
- Submission locked until 15 min before session end
Data Collection & Goals
Track client progress with 8 goal types, mastery criteria, and visual progress charts.
- Trial-by-trial & frequency
- Automated mastery detection
- Mobile-first data entry
Client Profiles
Central hub for demographics, insurance, diagnoses, and treatment history.
- Complete client picture
- Multi-service support
- Document management
Messaging
Built-in chat system for seamless team communication. Clinicians can message guardians based on client team settings.
- Employee-to-employee chat
- Clinician-to-guardian messaging
- Streamlined communication
Guardian Portal
Secure access for guardians to view schedules, sign documents, and communicate.
- Session visibility
- Digital signatures
- Emergency contacts
Billing & Revenue
Defend Your Revenue at Every Stage
From authorization tracking to claim reconciliation, protect your practice's financial health with real-time transparency and hands-free automation on clean claims.
Authorization Management
Track insurance authorization units, expirations, and prevent overuse in real-time.
- Unit tracking by code
- Expiration alerts
- Scheduling enforcement
Claims & Billing
The only ABA billing software that runs hands-free on clean claims. 6 steps automated end to end with denial tracking on the rest.
- Hands-free on 85-95% of clean claims
- 6 steps automated end to end
- 95%+ clean claim rate
Invoices
Patient billing, accounts receivable management, and payment processing.
- Automated generation
- Payment tracking
- Statement management
Stripe Payment Integration
Accept secure online invoice payments through the client portal with your own Stripe account.
- Credit card & ACH payments
- Automatic invoice updates
- No extra VGPM fees
Insurance Management
Configure payer settings, authorizations, fee schedules, and coverage rules.
- Multi-payer support
- Fee schedules
- Authorization tracking
Operations
Keep Your Practice Running Smoothly
Streamline the daily workflows that keep your practice moving—from employee management to task tracking and beyond.
Tasks & Workflows
Manage signatures, approvals, and workflow tasks across your entire practice.
- Digital signatures
- Approval workflows
- Task assignments
Event Requesting
PTO requests, time-off management, and supervisor approval workflows.
- Request/approval flow
- Calendar integration
- Policy enforcement
Notifications
Real-time and scheduled alerts for events, deadlines, and important updates.
- Smart batching
- Schedule updates
- Task reminders
Employee & Credential Tracking
Staff profiles, credentials, certifications, and compliance tracking with automated expiration alerts.
- Credential alerts
- License expiration tracking
- Payer panel status
Service Levels
Configure multi-disciplinary service types with distinct billing and team settings.
- ABA, OT, SLP, PT, MH
- Billing code mapping
- Team configuration
Reporting & Dashboards
Role-aware operational dashboards that surface claim rejections, past-due invoices, unsigned notes, auth warnings, and license expirations in one view.
- Same-day issue surfacing
- Licenses Report with export
- Role-aware widgets
What Sets VGPM Apart
Real-Time Transparency
See everything. No hidden processes, no black-box billing. Know exactly where every claim, every dollar stands.
ABA-Native Design
Built for behavioral health from day one. Every feature understands the unique needs of ABA practices.
Integrated Ecosystem
Features work together, not in silos. Data flows seamlessly from scheduling through billing.
Ready to See VGPM in Action?
Schedule a demo or start your free trial today. See how VGPM can protect your practice and simplify your operations.