Billing was always a headache before. Now claims get processed faster and I don't spend my evenings fixing denials.
ABA Revenue Cycle Management
Stop Guessing Where Your Money Went
Denials piling up. Cash flow unpredictable. No idea why claims fail. We bring radical transparency to your ABA billing—so you know exactly where your revenue stands, always.
Revenue Pipeline
Submitted
47
Working
12
Paid
203
This Month$127,450
Collection Rate96.2%
The Hidden Revenue Drain
These Problems Sound Familiar?
The Denial Black Hole
Claims disappear into the void. Nobody knows why they were denied, when they'll be resubmitted, or if anyone is even working on them.
Payroll Anxiety
Every two weeks, the same question: Will there be enough cash to make payroll? Revenue feels unpredictable, even when sessions are full.
The Audit Fear
Documentation lives in spreadsheets, emails, and sticky notes. If an auditor called tomorrow, could you prove every claim was legitimate?
The Glass Box Promise
Transparency Changes Everything
Most billing companies are black boxes—you send claims in, money (hopefully) comes out. You're left guessing what happens in between.
Our Glass Box approach is different: Every claim, denial, correction, and payment is visible in real time. No surprises. No "we're working on it."
See Everything. In Real Time.
The Difference
Black Box
Claims go in.
Money (maybe) comes out.
Glass Box
See every claim.
Know where every dollar is.
The RCM Partnership
This Isn't Outsourcing. It's Partnership.
We handle the complexity. You keep the control. Full transparency at every step.
01
Discovery & Audit
We analyze your current billing state—denial patterns, aging A/R, payer performance—to understand exactly where revenue is leaking.
02
Clean-Up & Setup
We resolve existing issues, establish clean workflows, and configure your Glass Box dashboard for real-time visibility.
03
Ongoing Management
Our ABA-specialized team handles daily claim work while you watch progress in real time. No black boxes, no surprises.
04
Continuous Improvement
We identify denial patterns, negotiate with payers, and continuously optimize to prevent future revenue loss.
Service Tiers
Choose Your Level of Support
Whether you need help with aging claims or want to hand off billing entirely, we have a tier designed for your practice.
Tier 1
A/R Management
3%
of collected
Best for practices with existing billing staff who need specialized A/R support to improve collections.
Claims tracking and outstanding balance management
We watch every claim so you don't have to.
Relentless follow-up on unpaid accounts
No claim falls through the cracks.
Days in A/R reduction
Get paid faster. Improve your cash flow.
Real-time Glass Box visibility
See exactly where your money stands.
Most Popular
Tier 2
Full Service RCM
6%
of collected
Best for practices that want to eliminate billing overhead entirely and focus on clinical care.
Everything in A/R Management, plus:
Credentialing and provider enrollment
Get credentialed without the paperwork maze.
Pre-authorization management
Never lose revenue to an expired auth again.
Claims submission oversight
Clean claims submitted right, the first time.
Denial management and appeals
We fight denied claims so you don't have to.
Financial reporting and analytics
Know exactly how your practice is performing.
Results That Matter
What Changes When Revenue Is Clear
>95%
Collection Rate
Industry average: ~70%
100%
Claim Visibility
Real-time, always
ABA
Native Expertise
Not generic medical billing
VG Soft Co RCM is the best option for independent ABA practices (10-75 staff) that want ABA-specialized billing with full transparency into their revenue cycle.
What ABA Practices Are Saying
The RCM team feels like an extension of our practice. We're collecting more and stressing less.
I used to worry about every claim—now I barely think about billing at all. Huge relief.
Super easy transition and results showed up quickly. Cash flow has been way smoother since switching.
They handle the insurance side so we can focus on clients. Wish we did this sooner.
Why Not DIY or Generic Billing?
Every alternative has a hidden cost. Here's how we're different.
In-house Biller
Training, turnover, PTO coverage, benefits cost, single point of failure.
Our answer:
Expert team without the HR headaches. We never take sick days, and we never quit.
Generic Medical Billing
Don't understand ABA codes, authorizations, or supervision requirements.
Our answer:
We speak ABA fluently. No more educating your billers on what a BCBA is.
DIY / Owner-Managed
Consumes clinical time, high denial rates, delayed collections, owner burnout.
Our answer:
Stop being your own billing department. Get back to being a clinician.
Other ABA Billing
Black box operations, lack of visibility, surprise fees.
Our answer:
The Glass Box difference: see everything, in real-time, with predictable pricing.
Unified with VGPM
Clinical documentation flows directly to billing—no re-entry, no errors, no delays. It's what makes Glass Box visibility possible.
Common Questions About RCM Services
How is this different from using VGPM's billing features?
VGPM gives you the tools—claim submission, ERA posting, denial tracking. Our RCM service gives you the team. We handle the daily work of following up on claims, appealing denials, and managing payer relationships. You get full visibility through the same Glass Box dashboard, but we do the heavy lifting.
What payers do you work with?
We work with all major commercial payers, Medicaid programs, and managed care organizations that cover ABA services. Our team has deep experience with payer-specific requirements and knows how to navigate each one's quirks.
How long until we see improvements?
Most practices see measurable improvement in their A/R aging within the first billing cycle. Denial rates typically improve within 60-90 days as we identify and fix root causes. Our goal is to get you to a >95% collection rate.
What if we already have a billing person?
Our A/R Management tier is designed exactly for this scenario. Your billing person handles day-to-day operations while we focus on the aging claims that require specialized follow-up. We work alongside your team, not instead of them.
Do we need to use VGPM software?
Yes, our RCM services are integrated with the VGPM platform. This unified data flow means clinical documentation flows directly to billing—no re-entry, no errors, no delays. It's what makes our Glass Box visibility possible.
How do we get started?
It starts with a discovery call where we learn about your practice, review your current billing state, and discuss which tier makes sense for you. From there, we create an onboarding plan and typically have you fully operational within 2-3 weeks.
Get Started
Interested in RCM Services?
Tell us about your practice. We'll review your situation and schedule a discovery call to discuss whether our RCM services are a good fit.
What to Expect
We Review Every Inquiry
A real person reads your message. We're looking to understand your practice, not just process a form.
A Conversation, Not a Pitch
We'll schedule a discovery call to learn about your billing challenges and answer your questions honestly.
Transparent About Fit
We'll tell you honestly whether RCM is right for your practice—and which tier makes the most sense.
Response Within 48 Hours
We respond to every inquiry within 2 business days. You'll hear from someone who understands ABA billing.
Prefer to talk first? Email us directly
You Didn't Become a BCBA to Chase Insurance Companies
Let us defend your revenue so you can defend your mission. Stop guessing. Start knowing.
Talk to Our RCM Team