Billing was always a headache before. Now claims get processed faster and I don't spend my evenings fixing denials.
ABA Revenue Cycle Management Services
ABA Billing Experts That Defend Your Revenue
ABA-specialized outsourced billing with full Glass Box visibility, 95%+ collection rate targets, and predictable 3-6% pricing. We handle claims, denials, and payer relationships. You keep full control.
95%+ Collection Rate ABA-Specialized Team Real-Time Visibility HIPAA Compliant
Glass Box Dashboard
Submitted
47
Denial Queue
8
Paid
203
A/R Aging22 days avg
Collection Rate96.2%
This Month$127,450
ABA RCM Pricing and What's Included
Predictable pricing based on collected revenue. No setup fees, no long-term contracts, no hidden charges. Both tiers include full Glass Box visibility.
Tier 1
A/R Management
3%
of collected
Best for practices with existing billing staff. We work alongside your team on the aging claims they don't have time for.
Claims tracking and outstanding balance management
We watch every claim so you don't have to.
Persistent follow-up on unpaid claims
No claim falls through the cracks.
Days in A/R reduction
Get paid faster. Improve your cash flow.
Real-time Glass Box visibility
See exactly where your money stands.
Most Popular
Tier 2
Full Service RCM
6%
of collected
Best for practices that want full billing handled so the team can focus on clinical care
Everything in A/R Management, plus:
Credentialing and provider enrollment
Get credentialed without the paperwork maze.
Pre-authorization management
Never lose revenue to an expired auth again.
Claims submission done right the first time
No re-entry, no errors, no delays.
Denial management and appeals
We fight denied claims so you don't have to.
Financial reporting and analytics
Know exactly how your practice is performing.
All RCM services require VGPM platform integration for seamless clinical-to-billing data flow.
Results ABA Practices Count On
>95%
Collection Rate
Industry average: ~70%
100%
Real-Time Claim Visibility
Via Glass Box dashboard
ABA
Specialized Billing Team
Not generic medical billing
What ABA Practices Are Saying
The RCM team feels like an extension of our practice. We're collecting more and stressing less.
I used to worry about every claim. Now I barely think about billing at all. Huge relief.
Super easy transition and results showed up quickly. Cash flow has been way smoother since switching.
They handle the insurance side so we can focus on clients. Wish we did this sooner.
ABA RCM vs In-House Billing and Alternatives
Every alternative has a hidden cost. Here's how they stack up on the things that actually matter for ABA billing, from billing codes to payer relationships.
| Criteria | VG Soft Co RCM | In-House Biller | Generic Medical Billing | DIY / Owner-Managed |
|---|---|---|---|---|
| ABA billing expertise | ABA-specialized team that knows codes, auths, and payer quirks | Varies by hire; ongoing training needed | No ABA experience; you train them | Your own knowledge, often limited |
| Claim visibility | Real-time Glass Box dashboard | Whatever your biller reports to you | Monthly reports at best | Only what you have time to check |
| Denial follow-up | Systematic appeals with payer-specific strategy | Coverage gaps during PTO or turnover | Generic appeals; miss ABA-specific issues | Owner handles it, or it doesn't happen |
| Auth tracking | Proactive monitoring and renewal alerts | Manual spreadsheets; easy to miss | Not typically included | Manual tracking when you remember |
| Team continuity | Full team coverage; no PTO or turnover gaps | Gaps during PTO, sick days, or turnover | Staff changes without notice | You are the team |
| Pricing | 3% or 6% of collected revenue | $45-65K+ salary, benefits, training | 5-10% of collected, often with hidden fees | Your time (the most expensive resource) |
Unified with VGPM
Clinical documentation flows directly to billing, with no re-entry, no errors, and no delays. It's what makes Glass Box visibility possible.
How We Work Together
How Our ABA RCM Partnership Works
We handle the complexity. You keep the control. Full transparency at every step.
01
Discovery & Audit
We analyze your current billing state: denial patterns, aging A/R, and payer performance to find where revenue is leaking.
02
Clean-Up & Setup
We resolve existing issues, establish clean workflows, and configure your Glass Box dashboard for real-time visibility.
03
Ongoing Management
Our ABA-specialized team handles daily claim work while you watch progress in real time. No black boxes, no surprises.
04
Continuous Improvement
We identify denial patterns, negotiate with payers, and continuously optimize to prevent future revenue loss.
Common Questions About ABA Billing Services
3% of collected revenue for A/R Management, 6% for Full Service RCM. No setup fees, no long-term contracts. You only pay on what we actually collect, so our incentives are aligned with yours.
VGPM gives you the tools: claim submission, ERA posting, denial tracking. Our RCM service gives you the team. We handle the daily work of following up on claims, appealing denials, and managing payer relationships. You get full visibility through the same Glass Box dashboard, but we do the heavy lifting.
We work with all major commercial payers, Medicaid programs, and managed care organizations that cover ABA services. Our team has deep experience with payer-specific requirements, ABA billing codes, and each payer's quirks.
Most practices see measurable improvement in their A/R aging within the first billing cycle. Denial rates typically improve within 60-90 days as we identify and fix root causes. Our goal is to get you to a >95% collection rate.
Our A/R Management tier is designed exactly for this scenario. Your billing person handles day-to-day operations while we focus on the aging claims that require specialized follow-up. We work alongside your team, not instead of them.
Yes, our RCM services are integrated with the VGPM platform. This unified data flow means clinical documentation flows directly to billing, with no re-entry, no errors, and no delays. It's what makes our Glass Box visibility possible.
Nothing falls through the cracks. During onboarding, we run a parallel process: your current billing continues while we audit, clean up, and build your Glass Box dashboard. We don't take over claim management until your dashboard is live and we've resolved any backlog. Most practices are fully transitioned within 2-3 weeks with zero disruption to collections.
Fill out the inquiry form below or book a call. We'll schedule a discovery call where we learn about your practice, review your current billing state, and discuss which tier makes sense. From there, we create an onboarding plan and typically have you fully operational within 2-3 weeks.
Talk to Our ABA Billing Team
Tell us about your practice. We'll review your situation and schedule a discovery call to discuss whether our RCM services are a good fit.
What to Expect
We Review Every Inquiry
A real person reads your message. We're looking to understand your practice, not just process a form.
A Conversation, Not a Pitch
We'll schedule a discovery call to learn about your billing challenges and answer your questions honestly.
Transparent About Fit
We'll tell you honestly whether RCM is right for your practice, and which tier makes the most sense.
Response Within 48 Hours
We respond to every inquiry within 2 business days. You'll hear from someone who understands ABA billing.
Prefer to talk first? Email us directly or book a call .
You Didn't Become a BCBA to Chase Insurance Companies
Let us defend your revenue so you can defend your mission. Stop guessing. Start knowing.