Billing tools that cap your growth
Per-client or per-claim pricing punishes you the moment your caseload grows. Free tools cover scheduling but leave billing to spreadsheets.
For New ABA Practices
ABA Software for New Practices, Live in 30 Days
Bill cleanly, schedule, and run sessions from day one at $50/staff/month, flat.
4.8 ratingHIPAA compliant$50 per staff per month, flat
~1 Week
Onboarding to First Claim
Payers, codes, fee schedules, and templates configured before you bill
$50/Staff
Flat Monthly Rate
No per-client fees, no per-claim fees, no startup tier with missing features
10+ Codes
ABA CPT Codes Supported
97151–97158, 0362T, 0373T with credential and modifier validation
What VGPM Is
VGPM is all-in-one ABA practice management software built for streamlined operations. Billing-optimized, automation-first, and simple enough for teams to learn in minutes. Flat $50/staff/month with optional operational services.
For a new practice, that means full revenue cycle support, scheduling, session notes, and reporting from day one. No startup tier with missing features. No surprise per-client fees as your caseload grows.
New practice owners typically pair VGPM with the ABA Practice Incubator service if they have not yet credentialed with payers or formed an LLC.
The First-Practice Squeeze
Stop Stitching Together 4 Tools in Year One
New ABA practices fall into one of three operational traps. Each one quietly costs revenue, time, or both during the months you can least afford to lose either.
Enterprise software you cannot afford or learn
CentralReach and similar platforms target 100+ staff practices. The price, complexity, and onboarding timeline are built for organizations 10x your size.
Stitching together 4 separate tools
A scheduling app, a notes tool, a clearinghouse, and a payment processor: 4 logins, 4 invoices, and a manual reconciliation step every billing cycle.
Built In, Not Bolted On
Run All 4 Operations From Day One
Billing, scheduling, notes, and reporting in one platform, configured before your first session. New practices skip the 6-month tool-stitching phase that delays first revenue.
Bill cleanly from your first session
Pre-submission validation catches modifier and timely-filing errors before claims leave your system. Plus The Hands-Free Billing Engine: the only ABA billing software that runs hands-free on clean claims (85 to 95% of them). New practices skip the denial backlog without hiring a dedicated biller.
See billing featuresSchedule with hard-lock auth rules
VGPM blocks the booking of unauthorized sessions before they happen. For a new practice with 1 to 3 BCBAs, that prevents the accidental pro-bono work that quietly burns 5–10% of revenue at scale.
See scheduling featuresAI session notes from day one
RBTs and BCBAs draft notes from session data in 3 minutes, not 15. New practices skip the multi-week ramp where staff learn a clunky notes workflow before they can bill the session.
See session notesReporting that surfaces problem claims
Default Claims List view filters to rejections, errors, and items in review. A solo or small practice does not need a BI team; VGPM shows the 3 to 5 claims that need attention this morning.
See reportingYour First 30 Days
From Signup to First ERA in 30 Days
What gets configured each week and what milestone you hit. New practices follow this exact path.
Days 1–3 Day 1Payers, codes, and fees configured
Your billing team enters payers, sets fee schedules, configures CPT codes (97151–97158 plus telehealth), and maps credential modifiers (HM, HN, HO).
Days 4–7 Day 7Staff, credentials, and clients loaded
Provider records with NPIs and credentials are entered, client intake forms set up, scheduling rules built. Session note templates imported.
Days 8–14 Day 14First sessions documented and claims submitted
RBTs and BCBAs run sessions, draft notes from session data, and claims auto-generate. Pre-submission validation catches errors before the first batch goes out.
Days 15–30 Day 30First ERAs processed, revenue posted
ERA files come back, payments post automatically, denials surface in real time, and patient invoices generate from the EOBs.
Have not opened yet?
Start with the ABA Practice Incubator
If LLC formation, payer credentialing, or contracting is still ahead of you, the Incubator service handles all three in 90 to 150 days under a revenue-share model with no upfront fees. VGPM is included as the operating software once you launch, so you do not need to choose tools separately.
Credentialing for new ABA practices typically takes 90 to 180 days per payer per BACB guidance and individual payer timelines. The Incubator manages the full enrollment workflow alongside operational setup.
What ABA Practices Are Saying
Using the AI session notes features is saving me hours a week when it comes to documentation. And it does a great job.
Our therapist used to be weeks behind on documentation. VGPM makes it so easy, they are now finishing by the end of the session.
The automated billing make billing easy enough that I don't need to hire someone to do it full time.
I've never had a software company actually build something I asked for before.
It's so nice that VGPM has everything built in, unlike our last software that just had a bunch of integrations.
The scheduling locks saved us from a nightmare. We had an RBT working under an expired authorization for two weeks before we caught it at our old software. That can't happen in VGPM.
I can finally see where every dollar is in the revenue cycle without pulling reports from three different systems. The claims page alone was worth switching.
Data collection is actually usable with one hand during a session. I used to dread graphing at the end of the day. Now it's already done by the time I walk out.
We switched from CentralReach and we migrated everything in under three weeks. There were a few hiccups with payer setups, but they resolved them fast.
Denials used to pile up and I had no idea which ones to chase first. VGPM makes it easy to prioritize and manage them. I'm actually caught up for once.
The flat $50 per staff pricing is what got me to look, but the authorization tracking is what sold me. We stopped losing money on sessions that shouldn't have been scheduled.
Parents love the client portal. They can see upcoming sessions, review session notes, and pay their invoices without calling us. It cut our front desk phone volume in half.
Frequently Asked Questions
Yes. VGPM is priced as a flat $50 per staff per month with no per-client fees, so a practice with 2 to 5 staff pays $100 to $250 per month for the same software a 50-staff practice uses. There is no startup tier with stripped features. You get billing, scheduling, session notes, data collection, and reporting from day one.
No. You can onboard, configure your codes and payers, and start documenting sessions while credentialing is still in progress. Once a payer credentials you, you turn on claim submission for that payer in VGPM and start billing immediately. If you have not started credentialing yet, our ABA Practice Incubator service handles credentialing alongside LLC formation, contracting, and payer enrollment.
Typical onboarding to first claim is about 1 week for a new practice. That covers payer setup, fee schedules, billing codes, staff and credential records, client intake forms, scheduling rules, and session note templates. Larger or more complex setups take longer; a solo BCBA with one payer can be live in 2 to 3 days.
No. VGPM is built for practices from 10 to 100+ staff and the per-staff pricing is flat at every size. The scheduling, billing, and reporting features that handle a 5-staff practice are the same ones that handle a 75-staff practice. You will not be forced to migrate to a different platform when you grow.
Most low-cost startup tools cover scheduling and notes but not billing, leaving new practices to rebill manually through clearinghouses or Excel. VGPM ships full revenue cycle support out of the box: pre-submission validation, ERA processing, denial tracking, and patient invoicing. The flat $50 per staff per month is often less than a per-claim clearinghouse plus a separate scheduling tool. VGPM is the only ABA billing software that runs hands-free on clean claims, so a brand-new practice can launch without hiring a dedicated biller for the first 6 to 12 months in many cases.
HIPAA applies to any practice that bills electronically, regardless of size. VGPM is HIPAA-compliant by default with encryption, audit logs, role-based access, and a Business Associate Agreement available. Solo and 2-to-3 person practices need the same protections as larger ones, and VGPM provides them at the same flat rate.
Start with the ABA Practice Incubator service. Incubator handles LLC formation, payer credentialing, contracting, and operational setup in 90 to 150 days. VGPM is included as the operating software once your practice is ready to launch, so you do not need to choose tools separately or migrate later.
Ready to Run Your First Practice on $50 Per Staff, Flat?
Watch a short demo to see how VGPM configures payers, codes, and templates so a new practice gets to first claim in about 1 week.