VGPM 1.75 is about clinical signal. Some skills are not learned trial by trial or session by session, they are learned day by day, and this release teaches VGPM to chart them that way. It also makes the underlying data easier to get out of the system when a payer, a parent, or a renewal packet asks for it, and tightens a handful of claim and reporting edges that quietly slow down billing.
Per-Day Goal Charting
A frequency goal like "independent requests" or a boolean goal like "tolerated a haircut today" is not really a per-session question. It is a per-day question, and forcing it through event-based charting either undercounts the day (because only one session entry is shown) or scatters the day across multiple points that look noisier than the behavior actually is. VGPM 1.75 introduces a third charting mode, Per Day, for Boolean and Frequency goals, so the way data is recorded finally matches the way these skills are observed.
What's Included
- A Per Day charting option on the goal form for Boolean and Frequency goals
- Automatic aggregation of all entries from the same calendar day into a single timeline point, anchored at noon so the order is predictable
- Manual day entries, so a parent's count at home or a staff member's end-of-day total goes on the chart even when there is no associated event
- An x-axis date toggle on the progress chart so a long-running goal's timeline reads at the date level, not the entry level
- Auto phase changes that anchor by timeline datetime, so backfilled entries land in the right phase instead of wherever they happened to be inserted
Why This Matters
Clinical decisions are only as good as the data they are based on. When the unit of measurement matches how a skill actually shows up in a client's day, the chart becomes a faithful picture of progress instead of an artifact of when sessions happened to land on the calendar. For the BCBA reviewing a tolerance goal at the end of the week, that means fewer judgment calls about which session "counts" and more straightforward conversations with families and payers about whether the behavior is moving. For RBTs and caregivers, manual day entries mean the count from the home visit or the school day is not lost just because it did not happen during a billed session. See ABA data collection in VGPM for how charting fits into the broader data system.
How to Enable
- When creating a new Boolean or Frequency goal, choose Per Day under the charting option.
- Charting mode is set at goal creation and cannot be changed after the goal exists, so for clients who already have a goal you want to track per day, clone or create a new goal with Per Day selected.
Goal Data Exports
Goal data lives or dies by whether it can leave VGPM when it needs to. Authorization renewals, payer audits, parent requests, and supervision reviews all eventually require a clean spreadsheet, and until now that meant building one by hand. The Program Book now has a CSV Download button on the goal toolbar that exports the goal's full timeline directly.
What's Included
- A per-goal CSV download from the Program Book, scoped to whatever date filter is active on the chart
- Provider names resolved on every entry, so the export is readable without a separate lookup against staff records
- Both event-based and manual entries included in the same file, with day-charted goals rolling up into one row per day so the CSV matches what is on screen
Why This Matters
The whole point of clinical data is that it can be defended. When a payer requests "all entries on this goal for the last six months," producing them should be a single click, not an afternoon. For the practice owner facing an audit, fast, accurate exports protect revenue that is already in the system. For the BCBA building a renewal packet, the same exports turn a chart into something a non-clinical reviewer can read. See ABA data collection in VGPM for the rest of the data toolkit.
Also in This Release
VGPM 1.75 includes several upgrades that do not change a screen you look at every day, but quietly remove the kind of small denials and small frictions that add up.
Stronger Claims Processing
For payers that require a supervising provider on ABA claims (typical when an RBT is the rendering provider), VGPM now populates the supervising provider field automatically at claim generation. Vaya Health (13010) claims now render the provider name in the format that payer expects, so the legal organization name is not split into pieces that get rejected. The built-in CARC adjustment code reference has been expanded to cover the long tail of codes ABA claims actually receive on remittances, and the CO/85 explanation has been corrected. The result is fewer rejections, fewer "what does this code even mean" conversations during reconciliation, and less time spent in external code lookups. See billing in VGPM, and if your practice wants outside expertise running the full revenue cycle alongside the software, our RCM billing services team operates inside the same workflows.
Tags Column on Claims Exports
Claim and claim-item CSV downloads now include a Tags column. Workflow tags (denial reason, follow-up status, anything your team uses to triage) ride along on every export, so pivoting an external report by tag becomes possible without re-tagging in Excel.
Active Invoices on the Guardian Dashboard
Guardians now see an invoices widget on their dashboard that shows both active and past-due invoices for their family, not just the ones already overdue. Families can plan around upcoming payments, and online payment is one click away. The same widget continues to serve billing staff with the wider AR view.
Trial Counts in Session-Note PDFs
Session-note PDF exports now show the underlying trial counts alongside each goal's value (for example, "16 of 20 correct" rather than just "80%"). Supervisors and auditors get the counts that produced the percentage on the same page as the narrative, without having to cross-reference a separate data sheet.
Bug Fixes and Stability
VGPM 1.75 also includes performance improvements, system updates, and stability fixes across the platform.
VGPM is the all-in-one ABA practice management platform built for streamlined operations: billing-optimized, automation-first, and simple enough for teams to learn in hours, at a flat rate per staff per month. This release is one more step toward making the data behind clinical care as defensible and portable as the care itself.
