ABA Billing Services
ABA Billing Services That Get You Paid on 95% of Claims
Flat 3% or 6% of collected revenue, with every claim visible in real time.
VG Soft Co's RCM (Revenue Cycle Management) provides ABA-specialized outsourced billing with full transparency: a "Glass Box" dashboard showing every claim in real-time, ABA-native billing expertise, and 95%+ collection rates.
Reviewed by Dustin Schwartz and the VG Soft Co RCM team.
Published rate
A/R Management
Aging claims worked
Full Service
Billing off your desk
Know Your ABA Billing Services Cost Upfront
Most ABA billing services quote a rate only after a sales call. Here is the whole commercial picture, on the record, next to what the industry typically does.
| Criteria | VG Soft Co | Common in the industry |
|---|---|---|
| Published rate | 3% or 6% of collected revenue, on this page | Quoted after a sales call; rarely published |
| Industry range | 3% sits at the floor of the A/R band, 6% at the low end of full service | 3% to 8% of collected revenue (HFMA, MGMA behavioral health) |
| Setup fee | None | Varies; ask for it in writing |
| Contract length | Month to month | Annual terms are common |
| Billed on | Collected revenue only | Collected revenue, or billed charges in some contracts |
| Claim data export | Standard 837 and 835 files, any time, no charge | Sometimes gated or charged per claim |
Full tier detail lives on the RCM pricing page .
Get Every Claim Worked, Not Just Submitted
Two engagements, depending on whether you still want a biller of your own.
A/R Management
3%of collected revenue
You have a biller and need the aging claims worked.
- Claims tracking and outstanding balance management
- Persistent follow-up on every unpaid claim
- Days in A/R reduction against a published target
- Real-time Glass Box visibility into claim status
Full Service
6%of collected revenue
You want billing off your desk completely.
- Everything in A/R Management, plus the five below
- Credentialing and provider enrollment
- Pre-authorization management with renewal alerts
- Denial management and appeals on every denial
- Financial reporting and performance analytics
How the work actually runs, week to week, is documented on the ABA revenue cycle management page , including denial management and the nine signals tracked daily.
Get the Answers Most Billing Companies Won't Publish
Six questions worth asking any ABA billing company, answered here in advance. One of the answers is a reason to pick someone else.
| Question | On the record |
|---|---|
| What do you charge? | 3% of collected revenue for A/R Management, 6% for Full Service. Published, not quoted. |
| Are your billers ABA-specific? | ABA only. No other specialties, so nobody has to be taught what a BCBA is. |
| Can I see claim status myself, today? | Yes. The Glass Box dashboard shows submitted, denied, appealed, and paid in real time. |
| Do you appeal every denial? | Every denial gets appealed, including the small-dollar ones most services write off. |
| Do you work with my current software? | No. VGPM is required. If switching platforms is off the table, a software-agnostic biller fits you better. |
| Who covers when my biller is out? | A team, not a person. No PTO gaps, no turnover gaps, no single point of failure. |
The full eight-criterion framework, including when in-house billing still wins, is in how to choose an ABA billing service . For a vendor-by-vendor look, see the 2026 comparison .
One System Beats a Bolt-On Biller
Most ABA billing companies log into whatever software you already run. That is the easier start and the weaker setup. The last row is the honest cost of doing it this way.
| Criteria | Billing service on your current software | Billing on VGPM |
|---|---|---|
| Session note to claim | Biller re-enters data or imports a file from your system | Notes flow straight to claims, no re-entry |
| Source of truth | Two systems, reconciled by hand | One record for clinical and billing |
| Authorization tracking | Tracked separately from your schedule | Auths checked against scheduled sessions |
| Where you check status | Their portal, plus your own software | One dashboard |
| What it costs you to start | Nothing. Keep the software you have. | Real work: you migrate your practice onto VGPM |
The platform requirement, stated plainly
These services run on VGPM at $50 per staff per month, flat. If moving platforms is not on the table this year, hire a software-agnostic biller instead. That is the right call, and it is not a hard sell.
Watch Four Numbers Move in Your First Quarter
These are the operational targets the team works against, with the industry median beside each one so you can see the gap being closed.
>95%
First-pass clean-claim rate
Industry median ~80% (CAQH)
<25
Days in A/R
Industry median ~35 days
<5%
Denial rate
Industry median 8% to 12%
>98%
Net collection rate
Industry median 90% to 94%
"Billing was always a headache before. Now claims get processed faster and I don't spend my evenings fixing denials."
"I can see exactly where every claim stands without asking anyone. That visibility changed how I run the practice."
Questions About Hiring an ABA Billing Company
Get a Straight Answer on Fit
Five fields. A real person reads it and tells you which tier fits, or that this is not the right service for your practice. Response within 2 business days.
Prefer to skip the form? Book a call directly .
Stop Guessing Where Your Claims Stand
3% or 6% of collected revenue, month to month, with every claim visible in real time.