1Week 1
Export your data from CentralReach
Pull your client and guardian lists out of CentralReach. Those are the records VGPM brings over, so you start with a clean source list.
Switch From CentralReach
Switch From CentralReach Without Losing a Billing Cycle
Move your clients and team to VGPM in about 30 days at $50 per staff, flat.
4.8 ratingHIPAA compliant$50 per staff per month, flat
6 Steps
To a Clean Migration
Export, import, configure, train, move clients, decommission. A repeatable path off CentralReach.
~30 Days
Typical Full Migration
Most mid-size practices move in about a month, shifting clients in waves so billing stays live.
$50/Staff
Flat Monthly Rate
No per-client or per-claim fees once you switch. Per-staff cost drops as you grow.
What You Move To
VGPM is all-in-one ABA practice management software built for streamlined operations. Billing-optimized, automation-first, and simple enough for teams to learn in minutes. Flat $50/staff/month with optional operational services.
Leaving CentralReach does not have to mean a billing freeze or a lost quarter. The path below imports your clients and team, then moves your caseload to VGPM in waves across about a month, so billing keeps running the whole time.
Weighing the two platforms feature by feature? Read the full VGPM vs CentralReach comparison for pricing, billing, and feature detail. This page covers the move itself.
The Migration Path
Make the Switch in 6 Clean Steps
Each step has a clear owner and a clear week. Moving clients over in waves is what keeps your cash flow intact while you switch.
2Week 1
Import the essentials into VGPM
The onboarding team loads your clients and guardians into VGPM from a spreadsheet we provide. Historical claims and authorizations stay in CentralReach for reference.
3Week 2
Configure billing, codes, and schedules
Set up payers, fee schedules, CPT codes, credential modifiers, and scheduling rules in VGPM, with validation that flags gaps before they reach a claim.
4Week 2
Train your team in minutes
RBTs learn one-thumb mobile data entry and BCBAs learn the notes workflow in minutes. Billers walk the claim loop once and they are ready before their clients move over.
5Weeks 2 to 4
Move clients over in waves
Transition clients to VGPM gradually across the overlap month rather than all at once. Each moved client runs new sessions and claims in VGPM while the rest stay on CentralReach, so billing never stops.
6Week 4+
Decommission CentralReach
Once every client is live in VGPM, export final records for your retention policy and close the CentralReach contract at renewal, so you never pay for two systems longer than you need to.
What Changes in the Move
Keep Billing Running Through the Entire Switch
Where the two platforms differ on the migration itself, not the day-to-day feature set.
| Migration factor | On CentralReach | With VGPM |
|---|---|---|
| Getting your data over | Standard data exports available on request | Onboarding imports clients and guardians from a provided spreadsheet |
| Billing during the switch | Continues until you move each client | Clients move in waves, so billing never stops |
| Learning curve | Enterprise workflows, weeks of onboarding | Learned in minutes, one-thumb mobile data entry |
| Pricing after you switch | Custom quote; some report required annual increases | $50 per staff per month, flat. No per-client fees |
| Support during the move | Account team and help center | Onboarding team imports your data and guides the 6-step move |
| Typical timeline | Varies by organization size | About 30 days for a typical mid-size practice |
Why Practices Move
Simpler, More Automated, and Lower Cost Than CentralReach
The reasons practices most often give for leaving CentralReach: it is simpler to use, the automations save real admin hours, and the all-in cost is lower.
Software your team learns in minutes
Practices leave CentralReach for software the whole team actually likes using. VGPM is built for streamlined operations, simple enough for RBTs, BCBAs, and billers to learn in minutes instead of weeks of onboarding.
See the platformRun billing hands-free on clean claims
VGPM is the only ABA billing software that runs the full claim loop hands-free on clean claims: generate, submit, post the ERA, invoice, collect, and reconcile. The automation cuts the admin hours that pile up at scale.
See billing featuresFinish notes in-session, not after hours
The In-Session Notes Engine suggests every field for review, so RBTs and BCBAs finish notes during the session instead of at home. CentralReach offers AI auto-fill; VGPM puts a reviewable suggestion on every field.
See session notesPay less, with no forced annual hike
VGPM is $50 per staff per month, flat, with no per-client or per-claim fees. Add up licenses, add-ons, and implementation and the all-in cost typically lands well below CentralReach, and some former CentralReach customers report a required annual price increase that a flat rate avoids.
See flat pricingA Straight Answer
When Staying on CentralReach Makes Sense
CentralReach is a capable enterprise platform, and switching is not the right move for everyone. Staying put is often the better call when:
- You run enterprise-scale, multi-state administration that needs deep org hierarchy controls
- You depend on a broad set of third-party integrations CentralReach already connects to
- You want a heavily configurable enterprise platform and are not looking for the simplicity and automation VGPM is built around
VGPM is the stronger fit for ABA practices that want streamlined, billing-optimized operations and flat pricing without enterprise overhead. If that sounds like your practice, the 6-step path above is built for you.
Rather not touch billing during the move?
Hand billing to the RCM team during and after the switch
If you would rather not run claims yourself during the transition, the ABA Revenue Cycle Management service runs the full billing cycle for you on VGPM at 3% to 6% of collected revenue. The migration team and the billing team work the same data, so there is no handoff gap.
Migration Questions, Answered
No. Instead of switching everyone at once, you move clients to VGPM in waves across the overlap month. Each client bills in exactly one system at a time, so there is no gap in cash flow.
VGPM imports your clients and guardians from a spreadsheet the onboarding team provides. Historical claims and authorizations stay in CentralReach, where you keep access for your records and any open follow-up, so nothing you need day to day is lost.
Yes. CentralReach provides standard data exports. For the move, VGPM brings over clients and guardians at a basic level through a spreadsheet we provide, which the onboarding team loads for you. Other records stay in CentralReach for reference.
A typical mid-size practice completes the move in about 30 days. The onboarding team imports your clients and guardians in the first week, you configure billing and train the team, then you move clients to VGPM in waves through the overlap month.
VGPM is $50 per staff per month, flat, with no per-client or per-claim fees and no forced annual increase. There is no separate switching fee bolted onto the move. You can confirm the exact monthly cost for your staff count on the pricing page.
No. RBTs learn one-thumb mobile data entry and BCBAs learn the notes workflow in minutes. Billers walk the claim loop once. The training happens in the early weeks of the move, so the team is fluent before their clients shift over.
For a short overlap, yes, but not by double-billing the same clients. You keep CentralReach running while you move clients to VGPM in waves, so at any moment each client is billed in exactly one system. Once the last client is live, you close CentralReach.
Claims already submitted in CentralReach finish there. As you move each client to VGPM, you re-enter their active authorizations so new sessions bill correctly. Because clients move in waves, you handle this a group at a time rather than all at once.
Many practices start the move about a month before their CentralReach renewal, so the overlap month ends right as the contract lapses and they never pay for two systems longer than needed.
Ready to Switch From CentralReach Without the Downtime?
Watch a short demo to see how VGPM imports your clients, moves your caseload in waves, and gets you live in about 30 days.