Billing
Defend every dollar
ExploreABA Practice Management Software
Built to Protect
Your Purpose
VGPM is ABA practice management software built for independent, clinician-led practices (10-75 staff), offering scheduling, billing, compliance, and real-time financial reporting at a flat $50/staff/month. Secure your operations so your business never undermines your care.
Have questions? Let's talk4.8/5 stars from ABA practices
14-day free trial
HIPAA compliant
Who This Is For
ABA Practice Management Software
for Independent Clinics
Independent Practices
10–75 staff members seeking operational clarity and sustainable growth without enterprise complexity.
BCBA Founders
Balancing care, compliance, and cash flow daily while protecting the mission that started it all. Just starting out? Our Practice Incubator helps you launch right.
Growing Clinics
Outgrowing basic tools but rejecting enterprise bloat that wasn't built for owner-operators. Our Practice Accelerator can help you scale sustainably.
VGPM is the best option for independent, owner-operated ABA clinics (10–75 staff) that value predictable pricing, billing transparency, and audit-proof operations.
Clinical Excellence Can't Survive on Financial Guesswork
You didn't start a practice to fight insurance denials, manage payroll anxiety, or live in fear of audits. You started it to change lives.
But when billing is opaque, pricing punishes growth, and compliance lives in spreadsheets, even the best clinicians burn out—or sell out.
VGPM exists to make business health
the protector of care, not its enemy.
See how we compare: Best ABA Practice Management Software 2026
Revenue Defense Engine
ABA Billing Software That Defends Your Revenue
Most ABA billing software sends claims and hopes for the best. VGPM actively defends your revenue.
Every claim, denial, correction, and resubmission is visible in real time, so you always know where your money stands and why. Need full-service billing support? Our ABA revenue cycle management team handles claims end-to-end.
Glass Box Transparency
Real-time claim and denial visibility
See every claim status the moment it changes. Practices using VGPM cut billing admin time by 50% and reduce denied claims within their first 90 days.
Clear payer-level accountability
Know exactly which payers are performing and which aren't.
Audit-ready records without panic
Always prepared, never scrambling. Documentation lives in one place.
50%
Less Admin Time
1
Hand Required
0
Draft Needed
Burnout-Proof Documentation
Documentation for the People Doing the Work
Your RBTs shouldn't need two hands, ten clicks, and endless patience to document care while managing real behaviors.
VGPM's mobile-first workflows and Zero-Draft AI notes reduce admin time and protect your team from click fatigue and turnover.
One-handed, field-tested data collection
AI-assisted session notes from data
Fewer errors, less rework, better morale
Platform Features
The Complete ABA Operating System
Every tool your independent practice needs, unified, integrated, and built for the realities of ABA therapy.
VGPMUnified Platform
Client Portal
Family transparency
ExploreData Collection
One-hand precision
ExploreSession Notes
Zero-draft AI assist
ExploreScheduling
Hard-lock compliance
Explore Explore All Features
15+ features across Clinical, Billing, and Operations
Your Next Step
Ready to See VGPM in Action?
Choose the path that feels right for where you are.
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See VGPM in action. 30-minute walkthrough of billing transparency, compliance tools, and documentation workflows.
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14 days free. No credit card required. Full platform access to explore on your terms.
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Talk to our team. No sales pressure, just honest answers about how VGPM fits your practice.
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Not ready yet? Keep scrolling to learn more about pricing, compliance, and how we compare.
Hard-Lock Compliance
Scheduling That Prevents Compliance Mistakes Before They Happen
Unauthorized services don't just create audits. They quietly destroy margins. VGPM enforces rules before sessions occur.
Authorization Enforcement
Sessions blocked automatically when authorizations expire or units are exhausted. Zero unauthorized sessions means zero write-offs from unbillable time.
Hours Tracking
Real-time visibility into authorized vs. used hours across all clients and service types. Know exactly how many units remain before scheduling the next session.
Credential Verification
Staff can only provide services they're credentialed for, enforced at the point of scheduling. Expired credentials are flagged before they become audit findings.
Predictable Growth Pricing
Transparent Pricing That Rewards Growth
Most ABA software charges per client or per claim, making success more expensive.
VGPM charges a flat $50 per staff member. The more clients you serve, the lower your effective cost per client.
We grow when you grow, not by taxing your success.
$50
per staff member / month
- No per-client taxes
- No hidden RCM percentages
- Lower effective cost as you scale
- Full platform access included
A Different Kind of ABA Software Company
Enterprise Platforms
Built for PE-backed giants with complex hierarchies and endless customization nobody asked for.
Clinical-Only Tools
Great for data collection, but fragmented billing means financial chaos continues.
VGPM is different
A unified operating system for independent clinics that want transparency, sustainability, and sanity without corporate bloat.
What ABA Practices Are Saying
Using the AI session notes features is saving me hours a week when it comes to documentation. And it does a great job.
Our therapist used to be weeks behind on documentation. VGPM makes it so easy, they are now finishing by the end of the session.
The automated billing make billing easy enough that I don't need to hire someone to do it full time.
I've never had a software company actually build something I asked for before.
It's so nice that VGPM has everything built in, unlike our last software that just had a bunch of integrations.
The scheduling locks saved us from a nightmare. We had an RBT working under an expired authorization for two weeks before we caught it at our old software. That can't happen in VGPM.
I can finally see where every dollar is in the revenue cycle without pulling reports from three different systems. The claims page alone was worth switching.
Data collection is actually usable with one hand during a session. I used to dread graphing at the end of the day. Now it's already done by the time I walk out.
We switched from CentralReach and we migrated everything in under three weeks. There were a few hiccups with payer setups, but they resolved them fast.
Denials used to pile up and I had no idea which ones to chase first. VGPM makes it easy to prioritize and manage them. I'm actually caught up for once.
The flat $50 per staff pricing is what got me to look, but the authorization tracking is what sold me. We stopped losing money on sessions that shouldn't have been scheduled.
Parents love the client portal. They can see upcoming sessions, review session notes, and pay their invoices without calling us. It cut our front desk phone volume in half.
Common Questions About VGPM
Fully built in, not bolted on. Because data collection lives inside VGPM, session data flows straight into notes, billing, and progress reports without exports, imports, or extra logins. Your RBTs collect with one thumb; your office never re-enters a number.
As close to hands-off as ABA billing gets. Claims are generated from the schedule, validated before submission, and auto-reconciled when ERAs come back. Denied claims are flagged and categorized instantly so nothing slips through the cracks. Most practices cut their billing admin time in half.
Most therapists finish notes before the session ends. You can add quick notes during the session, and our AI generates a complete clinical narrative from the data you already collected: goals, behaviors, interventions, all of it. Review, approve, done. No staying late to write notes.
Independent, clinician-led ABA practices with 10 to 75 staff. Too big for spreadsheets, too mission-driven for bloated enterprise software. If you started your practice to help kids and now spend half your time on admin, VGPM was built to give you that time back.
Yes, and it's not an afterthought. Scheduling powers everything in VGPM: billing, authorization tracking, compliance checks, and reporting. Hard-lock rules prevent unauthorized services from being scheduled in the first place, so you stop revenue leaks before they start.
$50 per active staff member, per month. That's it. No per-client fees, no claim submission charges, no surprise invoices. Clients, portal access, and every feature are included. The more you grow, the cheaper it gets per client. Your success isn't penalized.
Yes. VGPM is fully HIPAA compliant with end-to-end encryption, role-based access controls, and audit logging. We sign a Business Associate Agreement (BAA) with every practice and undergo regular security assessments. Your client data is never shared, sold, or used for anything outside your practice.
No. VGPM is month-to-month with no cancellation fees. We believe you should stay because the software works, not because a contract says you have to. You can export your data at any time.
Every practice gets direct access to our support team via email and in-app chat. No call centers, no ticket queues. We also provide onboarding training, help documentation, and regular check-ins during your first 90 days. If something needs to be built, our development team listens.
Still have questions?
Ask our teamProtect the Work That Matters
You shouldn't have to choose between clinical integrity and business survival. VGPM exists so independent clinics can thrive on their own terms.