Using the AI session notes features is saving me hours a week when it comes to documentation. And it does a great job.
ABA Practice Management Software
The Best ABA Practice Management Software Is Built to Protect Your Purpose
The all-in-one ABA platform built to minimize admin work and help your practice thrive. Billing-optimized, automation-first, and simple enough for your team to learn in minutes, not weeks.
Have questions? Let's talk4.8/5 from 12+ ABA practices
14-day free trial
HIPAA compliant
Dashboard - VGPM
Flat $50 per staff, per month
No per-claim fees. No percentage of revenue.
Billing-optimized, automation-first
Practices cut billing admin time by 50%.
Learn in minutes, not weeks
Simple enough for your whole team to adopt.
Built for 10 to 100+ staff
Scales with you without the enterprise bloat.
Trusted by ABA Practices Nationwide
Our therapist used to be weeks behind on documentation. VGPM makes it so easy, they are now finishing by the end of the session.
The automated billing make billing easy enough that I don't need to hire someone to do it full time.
I've never had a software company actually build something I asked for before.
It's so nice that VGPM has everything built in, unlike our last software that just had a bunch of integrations.
The scheduling locks saved us from a nightmare. We had an RBT working under an expired authorization for two weeks before we caught it at our old software. That can't happen in VGPM.
I can finally see where every dollar is in the revenue cycle without pulling reports from three different systems. The claims page alone was worth switching.
Data collection is actually usable with one hand during a session. I used to dread graphing at the end of the day. Now it's already done by the time I walk out.
We switched from CentralReach and we migrated everything in under three weeks. There were a few hiccups with payer setups, but they resolved them fast.
Denials used to pile up and I had no idea which ones to chase first. VGPM makes it easy to prioritize and manage them. I'm actually caught up for once.
The flat $50 per staff pricing is what got me to look, but the authorization tracking is what sold me. We stopped losing money on sessions that shouldn't have been scheduled.
Parents love the client portal. They can see upcoming sessions, review session notes, and pay their invoices without calling us. It cut our front desk phone volume in half.
Document faster
Finish Session Notes Before the Session Ends
Your RBTs shouldn't need two hands, ten clicks, and endless patience to document care while managing real behaviors. VGPM's mobile-first workflows and Zero-Draft AI notes cut admin time so your team spends hours on care, not paperwork.
- One-handed, field-tested data collection that works under real session conditions
- AI-generated clinical narratives built from the data you already collected
- Fewer errors, less rework, less burnout, better retention
- Every AI-generated note is reviewed and approved by a clinician before submission.
0drafts needed. Review, approve, done.
Prevent scheduling mistakes
Stop Unauthorized Sessions Before They're Scheduled
Unauthorized services don't just create audits. They quietly destroy margins. VGPM enforces authorization, hours, and credentialing rules at the point of scheduling, not after the session is done and the claim is denied.
- Sessions blocked automatically when authorizations expire or units are exhausted
- Real-time visibility into authorized versus used hours across all clients
- Credential verification enforced at scheduling, so expired creds never reach a session
Zerowrite-offs from unauthorized scheduling, reported by practices using hard-lock rules
Scheduling - VGPM
RBTs
< 30min
Typical first-session ramp
Admins & BCBAs
< 1hr
Typical full-platform ramp
Train staff in minutes
Your Whole Team Can Learn VGPM in Minutes
Enterprise ABA software takes weeks to train a single office manager. VGPM was designed so that a new RBT, BCBA, or admin can be confident in the tool the same day they're hired, without an onboarding fee or a certification track.
- A single, unified interface across clinical, scheduling, and billing workflows
- Role-based views so each team member only sees what they need
- Guided onboarding, help docs, and direct access to our team during your first 90 days
Just starting out? The Practice Incubator helps BCBAs launch their own ABA practice on solid ground.
See the business clearly
Know Exactly How Your Practice Is Performing
You can't protect clinical quality when you're guessing about margins. Real-time reporting surfaces the numbers you actually need: claim velocity, authorization utilization, payer performance, and margin by service line, without building a spreadsheet.
- Real-time claim and denial visibility, not a month-end PDF
- Audit-ready records in one place, so you're never scrambling before a payer review
- Decisions backed by data you can actually trust, not a guess
Real-Time Transparency
Built for streamlined operations
The Hands-Free Billing Engine
The only ABA billing software that runs hands-free on clean claims. VGPM automates 6 steps end to end (generate, submit, post ERA, invoice, collect, reconcile) on 85 to 95% of clean claims. Based on a review of CentralReach, Motivity, AlohaABA, Theralytics, RethinkBH, Raven Health, and Passage Health, no other ABA billing software runs the full loop without a manual touchpoint.
Billing - VGPM
0 Touches
On Clean Claims
A correctly configured, clean claim closes itself with no human intervention.
6 Steps
Automated End to End
Generate, submit, post ERA, invoice, collect, reconcile, all without a manual step.
95%+
Clean Claim Rate
Pre-submission validation catches errors before they leave your system.
GenerateSubmitPost ERAInvoiceCollectReconcile
See the Hands-Free Billing Engine in detail
Need full-service billing support for the 5 to 15% that need a specialist? Our ABA revenue cycle management team handles claims end-to-end for 3% of collections.
Platform features
Every Tool Your Practice Needs, in One Place
Explore the six core pillars of VGPM. Each is built-in, not bolted-on.
Billing
Hands-free on clean claims
ExploreClient Portal
Family transparency
ExploreData Collection
One-hand precision
ExploreSession Notes
Zero-draft AI assist
ExploreScheduling
Smarter scheduling
ExploreReporting
Real-time visibility
Explore Explore All Features
15+ features across Clinical, Billing, and Operations
How VGPM compares
VGPM vs. CentralReach, Motivity, and AlohaABA
Each platform is strong for its own target. Here's an honest look at where VGPM fits.
| Attribute | VGPM | CentralReach | Motivity | AlohaABA |
|---|---|---|---|---|
| Best for | Streamlined ABA practice management, 10 to 100+ staff | Enterprise and PE-backed groups with complex org charts | Clinical-first, BCBA-led teams focused on data depth | Budget-conscious, early-stage practices |
| Pricing model | Flat $50 per staff member per month | Per-user tiered pricing plus paid modules | Per-user pricing with add-ons | Per-user at a lower tier |
| Built-in billing | The Hands-Free Billing Engine: 6 steps automated end to end on clean claims | Full enterprise billing suite | Clinical-first, billing often integrated separately | Basic billing features |
| Data collection | Built in, one-handed mobile with strong clinical depth for typical ABA caseloads | Highly configurable, deeper learning curve, strong for complex data | Deep clinical data focus, clinical-first team orientation | Functional and basic |
| Ramp time for a new hire | RBTs in minutes; admins and BCBAs in an hour | Weeks to months | Weeks | Days |
| Contract length | Month-to-month, no annual commitment | Annual contracts typical | Annual contracts typical | Month-to-month |
| Data portability | Full data export anytime, no fees, no lock-in | Export available; fees may apply | Export available via API | Basic export |
| Operational services | Optional RCM, Incubator, and Accelerator partnerships | Enterprise services and consulting | Clinical consulting | Software only |
For a deeper side-by-side, read our Best ABA Practice Management Software 2026 breakdown.
Predictable growth pricing
Transparent Pricing That Rewards Growth
Where competitors charge per claim, per client, or a percentage of collected revenue, VGPM is flat. You know the number before you grow, so you can hire with confidence.
VGPM charges a flat $50 per staff member. The more clients you serve, the lower your effective cost per client.
Active staff means anyone delivering billable services or logging into VGPM in a given month. PRN and contractor staff count only when they're active that month. No charge for inactive seats.
We grow when you grow, not by taxing your success.
Want us to run the billing for you? Our ABA revenue cycle management service is optional and priced separately at 3% of collections.
$50
per staff member / month
- No per-client taxes
- No hidden RCM percentages
- Lower effective cost as you scale
- Full platform access included
Best For
New ABA practices, live in 30 days
If you are launching your first practice or just past launch, VGPM gets you to first claim in about 1 week with full revenue cycle support. Flat $50 per staff per month means you pay the same rate at 5 staff that a 50-staff practice pays.
See VGPM for new practicesCommon Questions About VGPM
Fully built in, not bolted on. Because data collection lives inside VGPM, session data flows straight into notes, billing, and progress reports without exports, imports, or extra logins. Your RBTs collect with one thumb; your office never re-enters a number.
VGPM is the only ABA billing software that runs hands-free on clean claims. The Hands-Free Billing Engine automates 6 steps end to end (generate, submit, post ERA, invoice, collect, reconcile). Across our RCM clients, 85 to 95% of clean claims run hands-free; 5 to 15% need manual handling (rejections, contractual adjustments, write-offs, timely-filing edges). Based on our review of CentralReach, Motivity, AlohaABA, Theralytics, RethinkBH, Raven Health, and Passage Health, no other ABA billing software runs the full loop without a manual touchpoint.
Most therapists finish notes before the session ends. You can add quick notes during the session, and our AI generates a complete clinical narrative from the data you already collected: goals, behaviors, interventions, all of it. Review, approve, done. No staying late to write notes.
Yes. The AI generates a starting draft from the data your team collected during the session. A BCBA or qualified clinician reviews and approves every note before it's submitted or becomes part of the permanent record. You can disable AI generation at the practice, staff, or client level if you prefer. The BACB does not prohibit AI-assisted note generation as long as clinical oversight is in place, and VGPM makes that oversight enforceable by default.
ABA practices that want streamlined operations, from 10 to 100+ staff. Too big for spreadsheets, too mission-driven for bloated enterprise software. If you started your practice to help kids and now spend half your time on admin, VGPM was built to give you that time back.
Yes, and it's not an afterthought. Scheduling powers everything in VGPM: billing, authorization tracking, compliance checks, and reporting. Hard-lock rules prevent unauthorized services from being scheduled in the first place, so you stop revenue leaks before they start.
$50 per active staff member, per month. Active means anyone delivering billable services or logging into VGPM in a given month, so PRN and contractor staff only count when they're active. That's it. No per-client fees, no claim submission charges, no surprise invoices. Clients, portal access, and every feature are included. The more you grow, the cheaper it gets per client. Your success isn't penalized.
Most practices are fully operational within 2 to 4 weeks. Smaller practices often finish in under 2 weeks. We handle the data migration from your current platform, including schedules, clients, authorizations, and staff records. Your team gets onboarding sessions plus a dedicated point of contact during your first 90 days. You don't pay until you're live.
Most practices see their billing admin workload cut roughly in half within the first 90 days, which typically pays for the platform several times over. Additional revenue recovery from fewer denied claims and unauthorized-session prevention varies by practice, but is often substantial enough to cover multiple salaries. We can model expected ROI for your specific practice size and payer mix during your demo.
Yes. VGPM is fully HIPAA compliant with end-to-end encryption, role-based access controls, and audit logging. We sign a Business Associate Agreement (BAA) with every practice and undergo regular security assessments. Your client data is never shared, sold, or used for anything outside your practice.
No. VGPM is month-to-month with no cancellation fees. We believe you should stay because the software works, not because a contract says you have to. You can export your data at any time.
Every practice gets direct access to our support team via email and in-app chat. No call centers, no ticket queues. We also provide onboarding training, help documentation, and regular check-ins during your first 90 days. If something needs to be built, our development team listens.
Still have questions?
Ask our teamProtect the Work That Matters
You shouldn't have to choose between clinical integrity and business survival. VGPM exists so your practice can thrive on its own terms.