Top 5 Best ABA Scheduling Software for 2025

In the world of ABA therapy, choosing the right scheduling software can transform how you manage your practice, reduce administrative burdens, and improve client outcomes. As we are half way through 2025, the demand for specialized ABA scheduling software has grown, so we’ve reviewed and ranked the top tools.

Below are our picks for the top 5 ABA scheduling software platforms in 2025, including our top recommendation: VGPM.

Top 5 ABA Scheduling Software in 2025

1. VGPM - Best All-in-One ABA Scheduling Solution

VGPM (by VG Soft Co.) is purpose-built for ABA practices, making it our top choice for scheduling in 2025. Designed from the ground up for behavior therapy clinics, VGPM’s scheduling feature is at the heart of the software. Integrating intuitive scheduling tools with billing, documentation, and even AI-generated session notes, all in one HIPAA-compliant platform.

Key Features:

• Simple scheduling thats quick and easy to use

• Therapist self-scheduling option (with permissions)

• Automated timesheets, integrated client portal, no-show tracking, and recurring events

• AI-powered session note generation tied to scheduled services

• Seamless and automated billing workflows, including private pay and Medicaid

Why We Recommend It:

VGPM offers the most comprehensive, ABA-specific scheduling tool on the market today. It's ideal for practices looking to automate operations, reduce admin time, and scale without adding extra staff.

2. SimplePractice - Best for General Practice Scheduling

SimplePractice is known for its ease of use, making it a strong option for solo providers and small teams. Its scheduling tool includes automated appointment reminders, a clean client portal, and billing integration.

However, SimplePractice was designed primarily for general mental health and lacks ABA-specific tools like CPT filtering, data collection, or supervision workflows. Still, it's a solid all-in-one tool for clinics with light ABA needs.

3. TherapyNotes - Best for Documentation-Driven Clinics

TherapyNotes provides a powerful scheduling and documentation platform, particularly suited for clinics focused on psychological services. It supports color-coded calendars, recurring appointments, and billing rules.

ABA users praise its reliability, but note a steeper learning curve and the lack of ABA-specific configurations such as technician-level permissions or phase tracking.

4. TheraNest - Best for Solo Providers or Small Teams

TheraNest stands out for affordability and simple navigation. It’s especially appealing to new ABA startups or sole BCBAs. Scheduling is straightforward, and the platform includes reminders, documentation, and a telehealth option.

However, some users report limitations with the mobile app and customization. It's a good entry-level solution, but may not meet the automation needs of growing ABA practices.

5. Kareo - Best for Large Clinics with Medical Billing Needs

Kareo is a robust, enterprise-level platform that combines scheduling with full medical billing and EHR. It offers a comprehensive toolset including patient intake, reminders, and analytics.

While not ABA-specific, Kareo suits large practices that need scheduling integrated with complex billing environments. It’s more expensive than others on this list and less flexible for ABA workflows.

Conclusion: VGPM Leads the Pack for ABA Scheduling in 2025

All five platforms offer solid scheduling tools, but VGPM stands out in 2025 as the most complete solution specifically built for ABA clinics. From advanced scheduling rules and session tracking to integrated billing and AI note generation, VGPM streamlines operations so providers can focus on what matters most: client care.

If you’re searching for the best ABA scheduling software in 2025, VGPM is our top recommendation.